Project: Improving Science, Technology, Engineering, and Mathematics Secondary Education Project (ISTEMSEP)

Executing Agency:

Implementing Agency: Ministry of Education and Science (MOES) of the Republic of Tajikistan

Project Administration Group (PAG)

Country: Tajikistan

 

Position: Office Manager (PAG)

Contract No MOES/ISTEMSEP/CS22 -07 /2024

Project Administration Group (PAG) Staff 

Advertisement period: 

 Issuance date: 04/06/2024

 Closing date/time: 19/06/2024

6. BASIC FUNCTION OF POSITION: The Project Administration Group (PAG) will recruit Officer Manager to ensure efficient day-to-day functioning and management of the daily routines of the office and will handle tasks like coordinating meetings, managing staff calendars, documentation centre to ensure easy access to project-related decrees/documents, overseeing filing systems and office functioning supplies. The Officer Manager will directly report to the PAG Manager.

7. SCOPE OF WORK: 

 assist the PAG Manager in the management of the daily routines of the office; 

 assist the PAG Manager to establish and maintain office procedures and filing systems, as well as handle other administrative work and maintain communications with the PISF Team Leader when he is out of the country; 

 establish and maintain a project information and documentation center to ensure easy access to project-related decrees, documents, reports, etc. with a catalogue of titles; and 

 perform any other project-related tasks as may be required from time to time to maintain smooth project operations.

8. MAJOR DUTIES AND RESPONSIBILITIES:

a) Administrative Duties:

 Managing office supplies, equipment, and facilities.

 Handling correspondence, emails, and phone calls.

 Coordinating meetings and appointments.

b) Human Resources (HR):

 Assisting with recruitment and onboarding processes.

 Maintaining employee records.

 Coordinating training and development activities.

c) Financial Management under the supervision of the Chief Account:

 Overseeing budgeting and expense tracking for PAG operation cost.

 Processing invoices and payroll.

 Managing petty cash.

d) Communication and Coordination:

 Liaising with other departments and external stakeholders.

 Ensuring smooth communication within the organization.

 Coordinating travel arrangements, including also for the visiting individual consultants, resource persons, scholars in the project, and for the field trips during the ADB project team’s review missions.

e) Office Policies and Procedures:

 Implementing and enforcing office policies.

 Handling confidential information.

 Addressing staff concerns.

9. MINIMUM QUALIFICATIONS REQUIRED:

C. Education:

 A bachelor’s degree in fields such as business administration, human resources management, or information management and related field.

D. Experience and Skills:

 at least 5 year’s experience in office management, preferably in the implementation of investment projects funded by international organization(s) in Tajikistan.

 be familiar with procurement and financial management procedures.

 strong teamwork, communication, organizational, and problem-solving skills. 

 good skills in Microsoft Excel, Word, Access and PowerPoint, email, and Internet.

 fluent in written and spoken Tajik and/or Russian;

 capable of using English as a working language.

10. ASSIGNMENT DURATION, LOCATION AND REPORTING: The Specialist is expected to begin the assignment in July 2024 on a full-time basis. Dushanbe is the location of the assignment. This assignment is renewable annually based on the specialist’s performance and project needs.

 Qualified applicants are requested to send the below listed documents via e-mail to istem.taj@gmail.com or in hand to the following address: Ministry of Education and Science at 734024, 13a Nisormuhammad Street, Dushanbe, Tajikistan. List of required documents:

- Application addressed to the Minister of Education and Science of the Republic of Tajikistan for participation in the competition;

- CV in Russian (in free form) and English (as per the format);

- At least two reference letters;

- Copy of higher education diploma;

- Copy of the certificate of additional education or participation in seminars and trainings;

- Copy of passport.

 Please, include the position title in the subject of the email.

 Please, note that your resume should be prepared and sent in the template accepted by the project. See it attached.

 For more information, please call: (+992 37) 2274502 from 8:00 to 17:00 

 The deadline for submitting documents is 19 June 2024, before 17:00 (Dushanbe time).